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How to fill an air waybill? | A step by step guide

How to fill an air waybill? | A step by step guide

If you are importing from China and globally transporting goods, you will need to provide and fill an air waybill. The paper functions as a contract between the shipper and carrier so the information is clear and accurate are crucial. Find out what detail you need to fill an air waybill and how to correctly fill it in.

But first, What is an air waybill?

An airway bill is a contract between the shipper and the carrier, which is also known as a consignment note, dispatch notice or waybill. It provides the shipper with key information and is also used for shipment tracking.

Further Reading: What is Bulk carrier? | All you need to know

Now that we know what an air waybill is, let us move on to the steps required to fill an air waybill.

Should the information be typed or handwritten?

When you want to fill an air waybill, typing the information is the best way so it is clear and easy to read. If the air waybill is to be printed, make sure that the specifics are legible on all copies. This can ensure smooth delivery for your carrier.

What details are required to fill an air waybill?

Step 1: fill out your details

In this step, you are required to provide details such as:

  • Date
  • Account number
  • Company name
  • Phone number
  • Complete address
  • VAT or tax ID

If you have a different collection address, make sure to include it.

Step 2: Fill out the details of the receiver

Here to fill an air waybill, you will need to include the following details:

  • The receiver’s name
  • Phone number
  • Tax ID number

Further Reading: Volumetric Weight in Air Freights of China | What to Consider?

One more time, if you have a different delivery address, make sure to include it in this step of filling the air waybill. A few countries will also accept post office addresses.

Step 3: Filling in the details of the shipment:

  • The number of packages
  • The type of package
  • Weight and dimensions

If your shipment is international, it is important to include the following:

  • A goods description
  • Value
  • HS code

And lastly, if you are shipping unsafe or dangerous cargo goods, it is important to mention it while filling the air waybill.

Step 4: Choose a shipping service

There are usually multiple choices to choose from such as delivery the next day, before delivery or Saturday service at 10 am.

Step 5: Fill in the billing section

The close to last step to fill an air waybill is filling out the billing section. That outlines who pays the freight charges for the carrier. When you make the invoice, add your number to your account. If the receiver pays, add their account number and check that you have their permission to do so.

Step 6: Signature

Finally, the air waybill must be signed either by you or by a company representative.

Is there anything else that should be included to fill an air waybill?

Always worth the inclusion of a packing list with a rundown of the products. Put the list inside the packet.

The DDPCH can manage every step of your way. With our years of experience in delivering sea and air freightexpress cargos, Amazon FBA, and DDP shipments, we guarantee the fastest and most reliable procedures.

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